Privacy Policy

Online Privacy Policy 

Pinecrest Condominium Owners' Association (Association) respects your privacy and is committed to protecting it to the extent possible, subject to applicable state and federal law, through our compliance with our privacy Policy. This Policy applies to the information that we collect when you visit Association's website: www.pinecrestcondos.org. This Policy describes how information is collected, processed, maintained, protected, and disclosed. Unless otherwise indicated, Association is the data controller for all information collected under this Policy. Except as specifically described, our website is operated in accordance with the laws of the United States. Please read this Policy carefully to understand our policies and practices regarding your information and how we will treat it. This Policy reflects Association's current practices and may change from time to time, so please check the Policy periodically for updates. This Policy was last updated on May 1, 2023, and reviewed for accuracy on January 5, 2025.

Personal Information We Collect and Process
We use information that we collect about you or that you provide to us, including any personal information for the following reasons: 

· to provide you with the information that you request from us,

· to respond to your questions, requests, comments or complaints and determine your satisfaction with our events, programs and services,

· to operate, maintain, and provide to you the features, services, and functionality of the website and its contents, and to monitor and improve our site and the user experience,

· to compare and review your personal information for errors, omissions and accuracy,

· to prevent, detect or investigate any fraudulent, abusive or illegal act,

· to allow you to participate in interactive features on our website,

· in any other way we may describe when you provide the information.

We may also use your personal information for operational and other lawful purposes such as security, analytics, operations, fraud detection and prevention, reporting, making back-ups and legal compliance.

Cookie Policy
We use cookies, clear gifs, and log file information to: (a) remember information so that you will not have to re-enter it during your visit or the next time you visit the website; (b) monitor the effectiveness of our website and web services; (c) monitor aggregate metrics such as the total number of visitors and traffic; (d) diagnose or fix technology problems reported by our users or engineers that are associated with the IP addresses controlled by a specific web company or ISP; and (e) help you efficiently access information.

At the time we collect personal information, we strive to tell users about the purpose for which the information is collected as well as the general or specific uses that we will make of that information.

International transfer of personal information: Personal information provided to us by users outside of the United States may be transferred to other countries such as the United States, where data protection laws may differ from those of your home country. By providing us with your information, you acknowledge that your personal information may be transferred to the United States and processed on servers within the United States. However, all reasonable steps will be taken to protect your privacy in accordance with applicable data protection laws.

Cookies Information: When you visit the website, we may send one or more cookies – a small text file containing a string of alphanumeric characters – to your computer that uniquely identifies your browser and lets us help you log in faster and enhance your navigation through the website. A cookie does not collect personal information about you. We use both session cookies and persistent cookies. A persistent cookie remains on your hard drive after you close your browser. Persistent cookies may be used by your browser on subsequent visits to the website. Persistent cookies can be removed by following your web browser’s directions. A session cookie is temporary and disappears after you close your browser. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the website or services may not function properly if the ability to accept cookies is disabled.

Log File Information: Log file information is automatically reported by your browser each time you access a web page. When you register with or view our website, our servers automatically record certain information that your web browser sends whenever you visit any website. These server logs may include information such as your web request, Internet Protocol addresses or other device identifiers, browser information, Internet Service Provider, operating system, location, date/time stamp, clickstream data, referring/exit pages and URLs, domain names, landing pages, pages viewed, and other such information.

Clear Gifs Information: When you use the website, we may employ clear gifs (also known as web beacons) which are used to track the online usage patterns of our users anonymously. No personal information is collected using these clear gifs. In addition, we may also use clear gifs in HTML-based emails sent to our users to track which emails are opened by recipients.

California Do Not Track Disclosures: California Business & Professions Code Section 22575(b) (as amended effective January 1, 2014) provides that California residents are entitled to know how a website operator responds to “Do Not Track” (DNT) browser settings. DNT is a feature offered by some browsers which, when enabled, sends a signal to websites to request that your browsing is not tracked, such as by third party ad networks, social networks and analytic companies. We do not engage in the collection of personally identifiable information about users’ online activities over time and across third party websites when an individual uses our Sites and therefore do not respond to DNT signals.

How We Share Your Information
We share your information internally to facilitate and manage the purposes listed above, including with third parties whom Association engages to process your personal information on our behalf for the purposes stated above (such as vendors who help with our web hosting). Association may also share your personal data with government and law enforcement agencies or regulators (1) to comply with a legal process, subpoena, order or other legal or regulatory requirement applicable to us; (2) to enforce our terms of use or other policies; or (3) to pursue available legal remedies or defend against legal claims. We will not distribute or share any electronically collected personal information about users to any third party without prior written permission from the user or as authorized under law.

How We Protect Your Information
We take reasonable physical, managerial, and technical safeguards to preserve the integrity and security of your personal information against loss, unauthorized access, and illegal use or disclosure. While we strive to use commercially reasonable means to protect your personal information, we cannot ensure or warrant the absolute security of any information you transmit to the website, and you do so at your own risk. Once we receive your transmission of information, we make commercially reasonable efforts to ensure the security of our systems. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. While we strive to protect your personal information and privacy, we cannot guarantee the security of any information you disclose online.

We encourage all individuals to use appropriate safeguards to secure their computers and the information on those computers. For additional information on online privacy and security, please visit resources published by the Federal Trade Commission: https://consumer.ftc.gov/articles/protect-your-personal-information-and-data.  

Links to Other Websites
We are not responsible for the practices employed by websites linked to or from our website nor the information or content contained in them, and we make no warranty, either express or implied, concerning the content of any such site, including the accuracy, completeness, reliability, or suitability of them for any particular purpose, nor do we warrant that any such site or content is free from any claims of copyright, trademark, or other infringement of the rights of third parties, or that any such site or content is devoid of viruses or other contamination. We may provide links to other websites to you solely as a convenience, and the inclusion of linked sites does not imply endorsement of any of the linked sites. Please remember that when you use a link to go from our website to another website, our Policy is no longer in effect.  

Access and Choice
We comply with all applicable regulations regarding data retention and deletion of personal data and retain personal information only for as long as necessary to fulfill the purpose for which it was collected and to comply with applicable laws and retention requirements. You can ask to review, update or make changes to the personal information we maintain about you, or exercise your option of having your personal information discarded without reuse or distribution, by sending a written request to the postal or email address set out below. We may take a reasonable period to respond. If you request the deactivation or change of information on our system, such information may be retained in our backup systems for a period of time subject to technological restrictions, or as a precaution against systems failures. Some information may be retained for longer periods as required by law, contract or auditing requirements or as otherwise described in this Policy.

By providing us your email address, you consent to our use of your email address to send you website and service-related notices, including any notices required by law, in lieu of communication by postal mail. We may also use your email address to send you other messages, including, but not limited to, newsletters, information on Association activities, programs and events, legal updates, changes to features of our website or services, or other account information. 

You can choose not to receive such emails from us by “unsubscribing” by sending a written request to the postal or email address set out below. It may take up to thirty (30) business days for us to process your request. This will not stop us from sending emails about your account or your transactions with us, or any other service-related email. Opting out does not affect our communications with you via telephone or mail nor does it affect our use of your non-personally identifiable information as described in this Policy.

EEA Data Subject Rights
If you are an individual located in the EEA only, you have certain rights with regard to your personal data collected while you are in the EEA. These rights may include right of access, right of correction, right to be forgotten, right to restrict processing of your identifiable personal information, right to notice related to changes/deletion/processing limits, right to data portability, right to objection, right not to be subject to decisions based solely on automated processing, and right to withdraw consent. Some of these rights are restricted by law to information that was collected on the basis of explicit consent, or are restricted by other conditions (such as necessity for contract or to comply with the law). You have the right to contact us in connection with the exercise of your rights under applicable EEA law, which you can do through the contact information below. We will respond to your written request without unreasonable delay and in accordance with any deadlines imposed by law. Unless we notify you at the time of your request, we will not charge you any fee in connection with the exercise of your rights. If you are not satisfied with our response, you have the right to complain to or seek advice from a supervisory authority and/or bring a claim against us in any court of competent jurisdiction. 

Changes to Our Privacy Policy
We reserve the right to modify this Policy at any time. It is our policy to provide notifications through conspicuous posting of such notice on our website page. For changes to our Privacy Policy, it is our policy to post any changes we make on this page. The date the Notice was last revised is identified at the top of the page. Your continued use of the website after any change in this Policy will constitute your acceptance of such change.

Contact Us
If you have any questions about this Policy or the practices of our website, you may contact us.
Email: pinecrestcondohoa@gmail.com

Send mail to:
Pinecrest Condominium Owners – Attention Association Board
1301 McKinley Street, Sandusky, Ohio 44870