Privacy Policy

Pinecrest Condominium Owners’ Association

Last Updated: January 29, 2026

Introduction

Pinecrest Condominium Owners’ Association (“Association,” “we,” or “us”) respects your privacy and is committed to protecting personal information collected through our website. This Privacy Policy explains what information we collect, how we use it, and how we protect it when you visit or use our website, including any owner-only or restricted areas.

Information We Collect

Depending on how you interact with the website, we may collect contact information you voluntarily provide, such as your name, email address, mailing address, or phone number; account-related information for authorized users accessing owner-only areas; communications you send to us through contact forms or email; and technical information such as IP address, browser type, device type, and basic usage data.

We do not collect sensitive personal information unless you voluntarily provide it for a specific purpose.

How We Use Information

We use the information we collect to respond to inquiries and requests; provide Association communications and notices; manage access to owner-only website areas; operate, maintain, and improve the website; support Association activities, services, and events; protect the security and integrity of the website; and comply with legal and regulatory obligations. We do not sell personal information.

Cookies and Technical Information

Our website may use cookies and similar technologies to support basic website functionality and improve user experience. Cookies help us remember preferences during your visit, understand how the website is used in aggregate, and identify and resolve technical issues. You may choose to disable cookies through your browser settings, though some website features may not function properly as a result.

How We Share Information

We share personal information only as necessary to support Association operations, including with service providers that assist with website hosting or technical support, to comply with applicable laws or legal processes, or to protect the rights, property, or safety of the Association or others. We do not sell or rent personal information to third parties.

Data Security

We take reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, or misuse. While we strive to protect personal information, no website or electronic transmission is completely secure. Information is provided at your own risk. 

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Policy or as required by law, Association governance needs, or record retention requirements.

Access and Updates

You may request to review, update, or correct personal information we maintain about you by contacting us using the information below. We will respond within a reasonable timeframe. Some information may be retained in backups or records as required for operational, legal, or audit purposes.

Email Communications

If you provide your email address, we may use it to send Association-related communications, including notices, updates, and information about community activities or website changes. You may request to stop receiving non-essential emails by contacting us. This will not affect required Association communications related to governance, accounts, or legal notices.

Children’s Privacy

Our website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If we become aware that such information has been collected, we will take steps to delete it. 

Links to Other Websites

Our website may contain links to third-party websites for convenience. We are not responsible for the privacy practices or content of those websites. This Privacy Policy applies only to information collected through our website.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date. Continued use of the website after changes are posted constitutes acceptance of the updated Policy.

Contact Information

If you have questions or concerns about this Privacy Policy or our data practices, please contact:

Pinecrest Condominium Owners’ Association
Email: pinecrestcondohoa@gmail.com

 Send mail to:  Pinecrest Condominium Owners – Attention Association Board 1301 McKinley Street, Sandusky, Ohio 44870